Administrative Assistant/Data Entry Specialist

About the position

The Administrative Assistant/Data Entry Specialist at IUP Research Institute is responsible for managing data entry and maintenance of various systems, including grants management and financial systems. This role requires a strong understanding of technology, the ability to work independently, and a commitment to supporting the team in various capacities. The position also involves providing administrative support to the Executive Director and the team as needed.

Responsibilities
? Maintain expert knowledge of the grants management system and the funding search system, ensuring updates and troubleshooting as necessary.
,
? Perform compliant and accurate data entry into the grants management system for pre and post-award processes.
,
? Serve as the primary point of contact for help desk requests, resolving challenges and errors.
,
? Assist with the award close-out process and ensure timely updates in the grants management system.
,
? Execute periodic reports and review the status of proposals, identifying inaccuracies and communicating them to the Executive Director.
,
? Take corrective action in the system as instructed by the Executive Director.
,
? Manage requests for customized funding searches and maintain a tracking system for follow-up and metrics.
,
? Develop and facilitate workshops and training on the grants management and funding search systems.
,
? Collaborate with the purchasing/travel agent to manage office supplies and maintain inventory.
,
? Perform data entry in the financial system and provide administrative support to the Controller.
,
? Provide administrative support to the Executive Director and colleagues as needed.
,
? Manage university office communications and updates, including IT and email distribution.
,
? Update the RI website as directed and perform general office support tasks.
,
? Assist with the coordination of Research Institute hosted events and recommend improvements to workflow and processes.

Requirements
? Strong understanding of technology and data management systems.
,
? Ability to work independently and collaboratively within a team.
,
? Experience with data entry and administrative support tasks.

Nice-to-haves
? Experience with grants management systems or financial systems.
,
? Familiarity with workshop development and training facilitation.

Benefits
? 401(k)
,
? Dental insurance
,
? Health insurance
,
? Paid time off
,
? Vision insurance

Apply!